There are very many situations that can occur and cause a lot of trouble in community. Such activities are commonly referred to as disaster situations. Whenever a disaster takes place several aspects of the human wellbeing are made unstable and other damaged severely. Societal, political, economical, and environmental and security issues are all affected accordingly. Learning institutions such as campuses are usually very prone to catastrophic events. Dealing with campus crisis planning is not easy.
Disaster planning and management is the process of formulating measures to control the repercussions associated to this unfortunate event and dealing with the effects eventually. The campus undertakes such measures as to safeguard stakeholders of institutions from fatal damages. The general community in which the school is situated must be protected as well. The study of public relations emphasizes on the procedure to use when dealing with such distressing situations.
Calamities vary from one place to another. The major kinds however range from technological, workplace, organizational, malevolence, rumors and confrontational catastrophe as well. Solutions for one problem might not work for the other. It is crucial therefore to classify the particular type of calamity being dealt with beforehand. This will enable the people in charge to create solutions that deal particularly with its repercussions. Plenty of information should be sought on the catastrophe.
Information is the most important resource when it comes to dealing these calamities in a closed community such as campus. Having numerous outlets for information will lead to provision of contradicting data and hence loss of confidence. To avoid this, a team to take charge of information sharing channels must be created. Campus leaders can be used for this activity. Other influential members of society could be given strategic roles in this team as well.
Not just any people can address the students on how to go about this issue. A spokesperson should be selected to specifically handle passing on information to the other stakeholders. Issuing out information should be limited to the a few channels as to effectively manage the issue. This person should have been trained, prescreened and proven to have not only the strategic position but also right skills.
In preparation for the actual work, this spokesperson should be offered more training so that he or she can update their skills and capabilities. Possession of general skills is crucial, to be an effective disaster management spokesperson, one has to have special skills and capabilities. The instructor should be a person with experience in this kind of issues.
Before embarking on any reconciliatory measures, it is crucial that the stakeholders in the situation are made known. Failure to do this will lead to the creation of one sided solutions that could simply worsen the condition. Considering both inside and external stake holders will make strategic planning a lot easier for the management team. Having a holding statement will save this team a lot of trouble.
The situation at hand must be assessed carefully. Reactions should come after enough information on the emergency has been gathered and properly analyzed. This step cannot be taken in advance and it therefore a management one. Damages that have been done should be evaluated and rectification measures sought as soon as the chaos is over.
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