Are you thinking of renting a Malaysia seminar room? Whether it’s a company meeting to plan for the next quarter or you want to secure a client by impressing them with a presentation, having a comfortable and accessible seminar room is the key to successful business deals.
Here are things that you should remember before you choose the venue for your seminar.
1. Check Accessibility
You have to make sure that the venue that you’re going to book your seminar in is accessible for everyone. There should be modes of transportation that everyone can easily take note of if they want to get to your seminar. Having backups is also a good way to ensure everyone attends.
If air travel isn’t an option, making sure that rail, sea or automobile are options for your attendees. The people that are attending your seminar should also be aware of the possible routes that they can take to ensure safe and timely arrival to the venue especially if they’re not locals.
2. Plan the Seating Arrangement
How many people are going to attend your seminar? Make sure that you have a planned seating arrangement for them. VIP attendees should be prioritized for better seating. When you rent seminar room or venues, it’s important to know the limits for plus ones of your attendees.
The placement of the furniture and other devices such as Wi-Fi routers and projectors should also be checked together with the seating arrangement. Having a display that everyone can see is important when it comes to a smooth seminar.
3. Ensure Safety
Whenever you have a group of people in one area, it’s important that you ensure their safety. Having accessible fire exits and stable areas where everyone can go to in case there’s an earthquake should be paramount when looking at a venue.
Potential physical threats should be taken note of when booking a venue for your seminar. If you have to look for extra security for the venue and surrounding areas, make sure that you include it in the budget. Having safety rules and regulations for your guests is also important.
4. Ask About Amenities
The KL seminar room that you’re going to rent should have the services and amenities that you require. Will there be a crew that’s going to set up everything for you and clean it up afterward? How many tables will be provided and how much will it cost to add more?
If you are renting a venue that doesn’t allow food taken from outside vendors, ask them how much will it cost for them to provide catering. This is when the number of people that you’re planning to accommodate will come in handy as well since you can have an ideal budget.
5. Match the Ambiance
One of the more often ignored factors when it comes to smooth seminars is the ambiance of the venue. If you’re going to have guests that come from big companies or you have celebrities on the guest list, you shouldn’t book a cheap-looking venue.