With SharePoint 2016 on the horizon, organizations are planning their IT strategy to ensure they use the most advanced technology strategically and cost-effectively to improve business operations. All organizations start with a road map for their IT strategy and therefore believe that they are equipped to deal with migration, upgrades, redundancy and innovation as and when they arise. However, the point remains that if the strategy is flexible to absorb change and the change itself is not a technological advance, but progress to improve business processes, the roadmap missed road signs .
Coming to the SharePoint issue, with Microsoft coming out with newer versions of the same, it’s hard to stay on top of it, plan to include changes in a way that is really beneficial to the organization. Here are four errors to avoid when migrating to SharePoint:
SharePoint Migration is a computer task
Organizations repeatedly attribute migrations and upgrades to the IT team. For them, it is a computer task. However, in the specific case of SharePoint, this is not really a computer task. This is more of a content management that is a commercial task. Unless businesses and business owners work in collaboration with the IT team, migration will cause more problems than solutions. The scheduling content strategy is a key component of SharePoint migration. An open interdepartmental communication will help the IT team work collaboratively, which will make the migration process complete.
Migration is an internal task
Believing that SharePoint migration is an internal task, is somehow to ensure that what should take 3-6 months will now take almost anywhere near five years. The reason is, an important fact that migrating SharePoint is a difficult task must be accepted. It is not a night work, nor a task that has to be “processed”. Migration of content is not a single person or the responsibility of a single department. If considered in this way, the chances are strong, that it will be set aside for other more pressing jobs. SharePoint migration must be taken seriously. There must be dedicated owners, representatives and they must work consistently. To draw a parallel, the SharePoint migration project must be treated as seriously as a client job. It is the degree of gravity that is necessary.
Do not look at the content
Maintaining the status quo is easy. Taking what is there and pushing it forward will result in the migration happening very quickly. However, it may not be the best and best way to maximize the real value of SharePoint. What has not been done for a long time should be taken now! In other words content auditing. Migrating from SharePoint looks like a spring cleanup. Unless the unused is thrown out, the place for new is confusing and presumably misplaced. Spring cleaning is not easy and also, auditing content is not so simple. However, to have simplified processes where labor effort is maximized, this laborious task must be undertaken. Unless the content is audited and then organized in a streamlined way, SharePoint has failed in its mission.
Not understanding the reason for migration
It’s a great idea to migrate to the latest version of SharePoint. However, there may be differences between versions. Failure to understand these gaps will result in inefficient planning and the migration process could lead to more problems than resolutions. Microsoft provides an upgrade spreadsheet for discovery planning, and several third-party migration tools provide diagnostic tools to aid in the discovery process.
If your IT team does not have the bandwidth or know-how on SharePoint migration, it’s best to go with a vendor who specializes in SharePoint migration. Half of the questions you do not have answers will already be answered. The remaining questions are relevant to your respective organization and a good salesperson can draw answers from you where you never knew they were.