Today’s way of business is considerably different from how it used to be in the past. A long while back computers did not really feature in the processes of a business, but today they are crucial to the success of a company. The internet has also caused major changes as to how companies are operated, in terms of advertising and research. Nowadays, legal firms also make use of electronic discovery statistics, instead of relying upon huge piles of paperwork.
Lawyers will most likely always deal with paperwork, however, the latest in PC software has certainly enabled much of it to disappear. Important documents are now in an electronic format. In the past, lawyers had to conduct a great manual search in order to find papers, but now they simply look them up on the computer. Documents also had to be manually given to other persons involved in the case. All sorts of documentation is possible to store on a computer system, including witness testimonies, financial statements and police findings.
Time and money is the life of a business and both can be used more efficiently when documents are put onto a computer system. Lawyers do not have to waste time looking through many papers, and it may not be necessary for the company to rent large spaces for storage purposes. All their documents will be well organized, and convenient to find and examine.
Computers, along with the internet, have been proved to be incredibly useful to law firms in other ways as well. Social networking and websites have enabled them to increase their client base, and items necessary for work such as case law and legal documentation are more easily accessed. Before, research had to be done manually, in books, but today it can be efficiently managed through online legal databases. Their charges can also be better managed with certain types of software.
An e-discovery data map is usually recommended for companies who now store their information electronically. This is because the amended Federal Rules of Civil Procedure state that all companies must have adequate knowledge regarding their storage centers. The IT, legal and records management departments of a firm will usually be involved in the process.
There are various ways in which e-discovery maps can be developed. The relevant staff members of the law firm can do it themselves if they have the knowledge, or an independent consultant can be hired. The company could also consider purchasing computer software that will handle the task.
A couple of test runs should be applied to the new e-discovery map once it has been developed. This will confirm that it is adequate. During the testing phase, problems may be discovered, and then further development will be required to correct them.
The different departments of the law firm must meet regularly to discuss the latest information that should be added to the mapping system. Electronic discovery statistics should always be kept up to date, and staff members of the company should be informed when changes have been made. New litigation may need to be added quite regularly.
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